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Admin Officer GPG Vacancies 24 August 2015

Admin Officer GPG Vacancies 24 August 2015

*Organization:

Gauteng Provincial Government (GPG) at Department of Co-operative Governance and Traditional Affairs

*Position Title:

Admin Officer

*Ref No:

07104

*Location:

GPG Vacancies in Johannesburg

*Position Type: 

Permanent

*Compensation:

R195 177 per annum (plus benefits)

*Job Description:

  • Assist the PMU Administrator with the updating and tracking of all expenditure related to projects on spreadsheets; Ensure compliance of all expenditure through the necessary approval and documentation required;
  • Regular follow up with internal procurement and finance on requisitions submitted and payment thereof;
  • Assist in the preparation of all project documents with project scope of activities etc once tendering procedures are concluded;
  • Assist in the collection of project reports in line with the negotiated scope of work;
  • Assist in assuring that all contracts are vetted by the legal unit and recorded on the PMU data base;
  • Assist in maintaining processes and procedures for gathering and reporting on projects and schedules based on deliverables and timeframes;
  • Assist the PMU in maintaining a collective database on all projects, ensuring that all relevant information and documentation is registered and filed;
  • Maintain and update project management templates for monitoring and evaluation purposes;
  • Ensure that all correspondence and requests are received and formally acknowledged;
  • Assist with any other project related administration and submissions;
  • Provide support with projects, arrangements of workshops, conferences and setting up of meetings through the timely distribution of invitations, booking of suitable venues and organising necessary equipment;
  • Attend all relevant PMU project meetings.
  •  Take minutes, type and distribute those minutes using templates;
  • Provide general administrative support to the PMU and whole unit as and when necessary.

*Requirements:

Matric plus NQF level 6 in Finance or equivalent qualification, coupled with a minimum of 2 years experience in program and project management.

Knowledge of existing legislation applicable to local government finances, Project Management, Financial Management, Data Management, Office management, Communication, Co-ordination, Negotiation, Interpersonal,
Typing, Telephone etiquette, Report Writing, Computer literacy and documents management;
Have a valid driver’s license.

*How to Apply:

Application must be submitted online >> click here

*Contact Information:

Ms N Ntlhola (011) 355 5821

*Closing Date:

24 August 2015

*Additional Information:

People with disabilities are encouraged to apply for this Admin Officer GPG Vacancies 24 August 2015.

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