ADMINISTRATIVE OFFICER: ICT ASSETS AND ADMINISTRATION in Pretoria, 23 June 2017

*Organization:

NATIONAL SCHOOL OF GOVERNMENT

*Position Title:

ADMINISTRATIVE OFFICER: ICT ASSETS AND ADMINISTRATION

*Ref No:

NSG07/2017

*Location:

Pretoria.

*Position Type: 

Permanent

*Compensation:

R183 558 per year, Level 06

*Job Description:

Procurement of ICT Assets and Software:

• Source the quotations for ICT assets and software.
• Process the procurement request to supply chain management.
• Send order to the service provider.
• Verify the assets upon delivery in liaison with Asset management to bar code ICT assets when delivered and log a call & complete movement form for the item to be allocated to the user.
• Follow up on the invoice and process for payment.

Processing of ICT Assets repairs:

• Check the warranty of the assets, to determine whether it is under warranty or not.
• Log calls with the relevant service provider for the faulty assets and complete the removal forms.
• Conduct a basic test and verification whether the assets is functional before reallocating to the user.
• Maintenance and control of ICT assets.
• Ensure that both the ICT assets and store rooms are maintained.
• Conduct assets verifications each quarter.
• Identify assets for disposal each quarter.

Draft submission on behalf of the D:

• ICT for the disposal committee for approval of the disposal of assets.
• Coordinate the wiping of information on all assets that are identified for disposal.
• Liaise with SCM on the removal of the items identified for disposal.
• Administer the contract with relevant service provider by tracking the expiry date of the contract and source quotations for upgrades.
• Processing of new ICT Equipment and toners for NSG officials.
• Assist users with non-functional ICT equipment by logging a call with the relevant technician to assess and to provide the necessary advice.
• Log calls for non-functional ICT Equipment with the relevant service provider.
• Process monthly invoices for the ICT equipment usages.
• Liaise with service provider to replace/repair the equipment and provide the necessary technical specifications.
• Follow up with the service provider and if repaired/replaced, to return the equipment to the user after verification by the ICT Technician.
• Administration of new user/official joining NSG.
• Liaise with HR on details of the new official joining NSG.
• Log calls with ICT Technician for the new user to be created on the AD, create an e-mail and for allocation of computer.
• Issue a computer to the relevant technician for issuing.
• Test and issue 3g card to users.
• Administration of officials leaving NSG.
• Liaise with the official leaving NSG for moving/removing of assets to the ICT store room.
• Fill in the forms for the movement.

Other User support:

Booking and maintenance of the ICT training lab.

Remind the D:

ICT of the renewal of ICT related contracts upon expiry of contracts (i.e SITA, Microsoft, Bytes, etc).

In liaison with D: ICT D: Legal and D:

• SCM ensure that contracts are verified, signed off by both parties and filed accordingly in terms of record management principles.
• Track timelines of deliverables as agreed to in the contracts by following up timeously on nearly expired contracts and request if addendums are required.
• Drafting ICT submissions, memorandums and letters.
• Order stationery for the directorate.
• Render administrative support in the directorate.
• Administer and coordinate the compilation of monthly and quarterly reports.
• Co-ordinate the distribution of internal and external documents or information.
• Arrange ICT meetings and ensure proper minute taking and distribution to members.
• Maintenance of incoming and outgoing documents and ensuring that all documents are filled manually and electronically.
• Coordinate ICT awareness campaigns.
• In terms of the departmental employment equity target, priority will be given to African Males.

*Requirements:

Experience:

• Relevant B Degree/equivalent.
• 1 – 2 years administrative experience in asset management/ procurement.

Competencies/Skills:

• Administrative skills.
• Personal effectiveness and a high level of self-management.
• Ability to deal effectively with individuals at all levels.
• Strong communication and interpersonal skills.
• Good understanding of procurement procedures.

Knowledge:

• Good understanding of administrative procedures.
• Excellent knowledge of the MS office package in order to assist users.
• Basic understanding of ICT related technical procedures/expertise.

Personal Attributes:

• Flexible.
• Focused.
• Good listener.
• Organized.
• Proactive.
• Quality work, reliable.
• Self-reliant.
• Team player and taking ownership of problems.

*How to Apply:

National School of Government, Private Bag X759, Pretoria, 0001

FOR ATTENTION : Ms L Raseroka, HR Unit , National School of Government by hand at ZK Matthews Building, 70 Meintjies Street, Sunnyside, Pretoria.

*Contact Information:

Mr Joseph George   Tel no: 012) 441 6219

*Closing Date:

23 June 2017

*Additional Information: