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ADMINISTRATIVE OFFICER: ICT ASSETS AND ADMINISTRATION in Pretoria, 23 June 2017

*Organization:

NATIONAL SCHOOL OF GOVERNMENT

*Position Title:

ADMINISTRATIVE OFFICER: ICT ASSETS AND ADMINISTRATION

*Ref No:

NSG07/2017

*Location:

Pretoria.

*Position Type: 

Permanent

*Compensation:

R183 558 per year, Level 06

*Job Description:

Procurement of ICT Assets and Software:

  • Source the quotations for ICT assets and software.
  • Process the procurement request to supply chain management.
  • Send order to the service provider.
  • Verify the assets upon delivery in liaison with Asset management to bar code ICT assets when delivered and log a call & complete movement form for the item to be allocated to the user.
  • Follow up on the invoice and process for payment.

Processing of ICT Assets repairs:

  • Check the warranty of the assets, to determine whether it is under warranty or not.
  • Log calls with the relevant service provider for the faulty assets and complete the removal forms.
  • Conduct a basic test and verification whether the assets is functional before reallocating to the user.
  • Maintenance and control of ICT assets.
  • Ensure that both the ICT assets and store rooms are maintained.
  • Conduct assets verifications each quarter.
  • Identify assets for disposal each quarter.

Draft submission on behalf of the D:

  • ICT for the disposal committee for approval of the disposal of assets.
  • Coordinate the wiping of information on all assets that are identified for disposal.
  • Liaise with SCM on the removal of the items identified for disposal.
  • Administer the contract with relevant service provider by tracking the expiry date of the contract and source quotations for upgrades.
  • Processing of new ICT Equipment and toners for NSG officials.
  • Assist users with non-functional ICT equipment by logging a call with the relevant technician to assess and to provide the necessary advice.
  • Log calls for non-functional ICT Equipment with the relevant service provider.
  • Process monthly invoices for the ICT equipment usages.
  • Liaise with service provider to replace/repair the equipment and provide the necessary technical specifications.
  • Follow up with the service provider and if repaired/replaced, to return the equipment to the user after verification by the ICT Technician.
  • Administration of new user/official joining NSG.
  • Liaise with HR on details of the new official joining NSG.
  • Log calls with ICT Technician for the new user to be created on the AD, create an e-mail and for allocation of computer.
  • Issue a computer to the relevant technician for issuing.
  • Test and issue 3g card to users.
  • Administration of officials leaving NSG.
  • Liaise with the official leaving NSG for moving/removing of assets to the ICT store room.
  • Fill in the forms for the movement.

Other User support:

Booking and maintenance of the ICT training lab.

Remind the D:

ICT of the renewal of ICT related contracts upon expiry of contracts (i.e SITA, Microsoft, Bytes, etc).

In liaison with D: ICT D: Legal and D:

  • SCM ensure that contracts are verified, signed off by both parties and filed accordingly in terms of record management principles.
  • Track timelines of deliverables as agreed to in the contracts by following up timeously on nearly expired contracts and request if addendums are required.
  • Drafting ICT submissions, memorandums and letters.
  • Order stationery for the directorate.
  • Render administrative support in the directorate.
  • Administer and coordinate the compilation of monthly and quarterly reports.
  • Co-ordinate the distribution of internal and external documents or information.
  • Arrange ICT meetings and ensure proper minute taking and distribution to members.
  • Maintenance of incoming and outgoing documents and ensuring that all documents are filled manually and electronically.
  • Coordinate ICT awareness campaigns.
  • In terms of the departmental employment equity target, priority will be given to African Males.

*Requirements:

Experience:

  • Relevant B Degree/equivalent.
  • 1 – 2 years administrative experience in asset management/ procurement.

Competencies/Skills:

  • Administrative skills.
  • Personal effectiveness and a high level of self-management.
  • Ability to deal effectively with individuals at all levels.
  • Strong communication and interpersonal skills.
  • Good understanding of procurement procedures.

Knowledge:

  • Good understanding of administrative procedures.
  • Excellent knowledge of the MS office package in order to assist users.
  • Basic understanding of ICT related technical procedures/expertise.

Personal Attributes:

  • Flexible.
  • Focused.
  • Good listener.
  • Organized.
  • Proactive.
  • Quality work, reliable.
  • Self-reliant.
  • Team player and taking ownership of problems.

*How to Apply:

National School of Government, Private Bag X759, Pretoria, 0001

FOR ATTENTION : Ms L Raseroka, HR Unit , National School of Government by hand at ZK Matthews Building, 70 Meintjies Street, Sunnyside, Pretoria.

*Contact Information:

Mr Joseph George ☎  Tel no: 012) 441 6219

*Closing Date:

23 June 2017

*Additional Information:


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