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Office Administrator at Department of Environmental Affairs, Cape Town

*Organization:

Department of Environmental Affairs

*Position Title:

Office Administration I: Lace Directorates

*Ref No:

LACE36/2014

*Location:

Cape Town

*Position Type: 

Permanent

*Compensation:

Salary R148 584 per annum (all inclusive package R224 202)

*Job Description:

  • The appointed candidate shall perform the following duties for all the staff in the Directorate: Law Reform & Appeals (Cape Town), Directorate Compliance (Oceans and Coasts) and the Directorate Enforcement (Oceans and
    Coasts): Perform reception services.
  • Do manual and electronic filing Manage and continuously update the electronic document management system and electronic register.
  • Do travel arrangements.
  • Procure goods and services.
  • Manage legal resources, reference books etc.
  • Control assets.
  • Identify budget needs for each unit and manage monthly budget reports and expenditure.
  • Document management including photocopying, faxing, binding, preparation of documents for meetings, workshops etc.
  • Organise and set up meetings, conferences and workshops, including dissemination of agendas and co-ordinating dates and attendance, catering and venue bookings and equipment etc.
  • Take minutes at meetings.
  • Compile and input into monthly, quarterly and other reports.
  • Draft administrative documents such as procurement memos Manage the diary and filing of 2 Directors.
  • Prepare and process S&T, cell phone etc. claims for all staff.

*Requirements:

  • A matric pass (Senior Certificate/ Grade 12) with relevant experience is a minimum requirement.
  • Computer literacy, especially a good command in use of Microsoft Word, Excel, PowerPoint and Microsoft Outlook/Novell Groupwise.
  • A basic understanding of government’s procurement processes and rules including economic empowerment. Exposure to or experience on any document management system (electronic and manual).
  • A clearly demonstrable ability to compile meeting minutes, basic correspondence and other documents
    independently is a key function of this post.
  • Reception experience is also necessary.
  • Applicants should be able to type and format documents (At least in Word, Excel and PowerPoint) and must demonstrate basic numeracy skills.
  • The three Directorates requires a person who has initiative (‘self-starter’), sound organisational and planning skills and will be able to report and be accountable to 3 Directorates and be able to multi-task and appropriately plan and priorities work received from multiple individuals.
  • Exposure to running of meetings will also be considered an advantage.
  • Good telephone etiquette is an additional essential requirement.
  • The ability to work under pressure at times.
  • Good interpersonal and communication skills are essential.

*How to Apply:

Submit your applcations to The Director-General, Department of Environmental Affairs, Private Bag X4390,
Cape Town, 8000 or hand-deliver to 14 Loop Street, Cape Town. FOR ATTENTION : Human Resources

*Contact Information:

Adv Radia Razack Tel: (021) 819 2426

*Closing Date:

09 February 2015

*Additional Information:

Must be submitted on a Z83 form with a copy of a comprehensive CV, certified copies of qualifications and ID document in order to be considered. No faxed, emailed and late applications will be considered.


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