OFFICE ADMINISTRATOR GRADE I in Pretoria, 01 February 2016

*Organization:

DEPARTMENT OF TRANSPORT

*Position Title:

OFFICE ADMINISTRATOR GRADE I (VARIOUS POSTS)

*Ref No:

DOT/01/2016/4

*Location:

Pretoria

*Position Type: 

Permanent

*Compensation:

R158 985 per year

*Job Description:

The successful candidate will be responsible for:

• Provide secretarial services to the Directors.
• Answer and record telephone calls / facsimile and e-mail activity on behalf of the Director as well as screen telephone calls.
• Record and respond to queries from the public and personnel in the Department.
• Receive documentation, acknowledge receipt, apply and allocate a file number, record data into computer system and file documentation appropriately.
• Perform document tracking for all documents.
• Maintain strict confidentially when working with documentation related to staff members and other Matters.
• Act as a relief to support the Chief Director and other Directors in the unit as and when required.
• Perform general office administration, e.g. Send and receive faxes, e-mails, receive and dispatch items and do photocopying.
• Type letters, agendas, minutes and other correspondence.
• Administer travel arrangements.
• Provide secretarial support for meetings.
• Keep and maintain a leave register for the Directorate.
• Assist in organising meetings, workshops, seminars and conferences.
• Prepare for meetings (arrange venues, refreshments, electronic equipment and all other logistical requests).
• Stock refreshment supplies for the office and serve refreshments to the Director and visitors.
• Keep circulars and all relevant HR, Finance and Supply Chain Management policies updated.

*Requirements:

A 3 year National Diploma in Office Administration with one (1) year experience or Grade 12 with 4 years of relevant experience.

Note: The following will serve as 20 recommendations:

• Basic Computer Literacy Certificate as well as an Administration Skills (Basic) Certificate.
• Experience and ability to work with people.
• Excellent communication skills (written and verbal).
• Ability to communicate with all cultures at all levels.
• Positive, open and friendly disposition in all communication.
• Confidence, confidentiality and reliability.
• Computer literacy (Corel and Microsoft Office, Internet and E-mail).
• Ability to handle documents and correspondence.
• Ability to maintain client satisfaction, both internal and external.
• Willingness to work under pressure and irregular working hours.

*How to Apply:

Department of Transport, Private Bag X193, Pretoria, 0001 of hand deliver at the Forum Building, Cnr Struben and Bosman Street, Pretoria for attention Recruitment Unit, Room 4034.

*Contact Information:

Ms Ntombi Masilela

☎ Tel: 012 309 3104

*Closing Date:

01 February 2016

*Additional Information:

Employees are reminded to quote the relevant reference numbers/post number when applying for these posts.