Registry Clerk at Department of Defence


Department of Defence, South Africa

*Position Title:

Registry Clerk

*Ref No:



SA Army Signal Formation, North Signal Unit, Phalaborwa.

*Position Type: 



R123 738 per annum, Level 5

*Job Description:

  • Receipt, open and sort incoming restricted/ confidential, mail/documentation;
  • Prepare restricted/confidential mail/ documentation for dispatch;
  • Frank mail with the franking machine;
  • Register incoming and outgoing restricted mail/documentation in relevant registers;
  • Classify and file documentation onto files;
  • Provide files/information on request;
  • Route, pend, close and open and maintain files to clients;
  • Send and receive faxes;
  • Advise clients wrt the classification of records;
  • Keep finding aids (inventories, lists) to enable the retrieval of records;
    Assist the Chief Records Administrator;
  • Execute first line supervision over Records Administrator/s and Messenger/s and acting as a team leader in the
    Record Office.


  • NQF Level 2 – 4: Preferable;
  • Experience in records administration will be a recommendation;
  • Special requirements (skills needed): Computer literate;
    Communicate effectively-, operate office machines (fax, photocopier, franking machine)-, planning- and organise own work.

*How to Apply:

Submit your applications to Department of Defence, North Signal Unit, Private Bag X9304, Polokwane, 0070

*Contact Information:

Any enquiries, please contact: Maj M.E. Malebati, Tel: (015) 299-3349

*Closing Date:

23 February 2015

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