SECRETARY in AFB Durban, KwaZulu Natal, 20 November 2015



*Position Title:


*Ref No:



AFB Durban, KwaZulu Natal.

*Position Type: 



R110 739 per year, Level 4

*Job Description:

  • Provide a secretarial support service.
  • Record appointments and events and manage the Manager’s diary.
  • Receive telephone calls and refer to the correct role players.
  • Be responsible for the roll call of the Unit daily.
  • Provide secretarial functions in board meetings.
  • Write/type documents, memorandums, letters and reports.
  • Compile agenda’s and take minutes during meetings.
  • Compile minutes correctly.
  • Deal with classified files and documents.
  • Arrange meetings and events for Manager.
  • Process the travel and subsistence claims for the Manager.
  • Identify venues, invite role players, organize refreshments and set up schedules for meetings and events.
  • Collect all relevant documents for meetings.
  • Keep Manager’s directory.
  • Liaise with travel agencies to make travel arrangements.
  • Prepare briefing and notes for the Manager as required.
  • Keep a filing system.
  • Organize social functions.
  • Operate office equipment.
  • Order and purchase stationary.
  • Keep updated with policy and procedures.
  • Co-ordinate logistical arrangements for meetings when required.
  • Coordinate all logistical arrangements for visitors visiting the Manager.
  • Monitor the Unit monthly leave register and telephone bills, ensuring payment is submitted on time.
  • Remain abreast with the procedures and processes that apply in the office of the Manager.
  • Provide support to Manager regarding meetings and scrutinize documents to determine actions/information/other documents required for meetings.
  • Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress.
  • Prepare briefing notes for the Manager as requested.
  • Handle S&T advances and claims.


  • A minimum of Grade 12 or equivalent.
  • Secretarial Diploma/Degree/Certificate will be an advantage, 2-3 years’ experience in admin and rendering a support service to senior management.

Special requirements (skills needed):

  • Knowledge of MS Word, Excel and Power Point.
  • Typing skills.
  • Language proficiency in English (written and verbal).
  • Analytical and innovative thinking as well as problem solving skills.
  • Excellent interpersonal skills.
  • Sound organisational skills.
  • High level of reliability.
  • Ability to act with tact and discretion.
  • Good people skills.
  • Ability to do research and analyse documents and situations.
  • Excellent secretarial skills.
  • A background as legal secretary will be an advantage

*How to Apply:

Department of Defence, Air Force Base Durban, P.O. Box 1120, Amanzimtoti 4125.

*Contact Information:

WO1 P. Thangavalu

Tel: (031) 450 4821.

*Closing Date:

20 November 2015

*Additional Information:

(Applications received after the closing date and faxed copies will not be considered).

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