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Secretary Vacancies South Africa 2017

Looking for a job as a Secretary? We have collected interesting Secretary Vacancies from all around South Africa from 2017 and before. The most recent vacancies come first.

SENIOR SECRETARY in Armscor Building, Erasmuskloof, Pretoria, 26 May 2017

*Organization:

DEPARTMENT OF DEFENCE

*Position Title:

SENIOR SECRETARY

*Ref No:

DMD/13/17

*Location:

Armscor Building, Erasmuskloof, Pretoria.

*Position Type: 

Permanent

*Compensation:

R152 862 per year, Level 05

*Job Description:

  • Provide secretarial and clerical support, record appointments and events and manage the dairy.
  • Receive telephone calls and refer to the correct role players.
  • Provide secretarial functions in board meetings.
  • Write/compile agendas, memos, letters and reports.
  • Deal with classified files and documents.
  • Arrange meetings, events and process travel and subsistence claims.
  • Process all invoices that emanate from the activities of work of the Chief Director/Director.
  • Liaise with travel agencies to make travel arrangements.
  • Check arrangements when relevant documents are received.
  • Prepare briefing and notes as required.
  • Maintain an effective filing system and manage routine documents for the directorate.
  • Collect, control and return files routed to members within the division.
  • Maintain a registry/control system for incoming and outgoing documents and post.
  • Track documents if required by means of a register.
  • Keep the relevant address list(s) up to date.
  • Manage and control the internet/intranet and fax facilities as well as receipt/transmission of documents via these mediums.
  • Download data from the internet, register and distribute in the directorate.
  • Ordering and purchase stationery.
  • Collect and compile all relevant documentation necessary to prepare for a meeting.
  • Coordinate logistical arrangements for meetings when required.
  • Coordinate all logistical arrangements for visitors visiting the office.
  • Keep updated with policy and procedures.
  • Manage and reconcile telephone accounts monthly.
  • Remain abreast with the procedures and processes that apply in the office.
  • Provide support to the Chief Director/Director regarding meetings, scrutinise documents to determine actions/information/other documents required for meetings.
  • Record all minutes/decisions and communicate to relevant role players and make follow ups on progress.
  • Prepare briefing notes for the Chief Director/Director as required.

*Requirements:

  • A minimum of Grade 12 (NQF Level 4).
  • Experience in rendering a support service to senior management will be an advantage.
  • Applicants with prior learning, either by means of experience or alternative courses may apply.

Special requirements (skills needed):

  • Thorough knowledge of Word, Excel and Power Point.
  • Ability to communication effectively (written and verbal).
  • Knowledge of all required policies and procedures.
  • Analytical and innovative thinking ability as well as problem 8 solving skills.
  • Excellent interpersonal skills.
  • Good telephone etiquette.
  • Outcome driven, focus on service delivery.
  • Good people skills.
  • Sound organisational skills and high level of reliability.
  • Ability to act with tact and discretion.
  • Self-management and motivation.
  • Must be able to obtain a confidential security clearance within a year

*How to Apply:

Department of Defence, Directorate Labour & Service Relations, Private Bag X161, Pretoria or may be hand-delivered to the Department of Defence, Armscor Building, Corner Nossob and Boeing Streets, Erasmuskloof, Pretoria.

*Contact Information:

Ms M.A. Smith

☎ Tel no: (012) 355 5571

*Closing Date:

26 May 2017

*Additional Information:

(Applications received after the closing date and faxed copies will not be considered).

SECRETARY TO THE DIRECTOR: HUMAN RESOURCE ADMINISTRATION in Pretoria, 05 May 2017

*Organization:

DEPARTMENT OF HUMAN SETTLEMETS

*Position Title:

SECRETARY TO THE DIRECTOR: HUMAN RESOURCE ADMINISTRATION

*Ref No:

DOH/111/2017

*Location:

Pretoria

*Position Type: 

Temporary (3 year employment contract)

*Compensation:

R195 171.57 per annum (R142 461 plus 37% in lieu of benefits)

*Job Description:

  • Answering the telephone, making telephone calls, organising the office and general administrative duties.
  • Receiving visitors and clients.
  • Keeping the Director’s diary.
  • Making arrangements for journeys and accommodation.
  • Managing correspondence.
  • Establishing and maintaining a filling system.
  • Ensure that documents adhere to set norms and standards.
  • Managing the financial and administration procedures of the office.
  • Reporting on deviations from the budget, co-control and cost analysis programmes.
  • Ensuring that all in-came and expenditure are timeously and correctly declared.
  • Ensure that all information needed for internal control is obtained; and the implementation of proper office management, control as well as other administrative systems.

*Requirements:

  • Snr Certificate (or equivalent qualifications).
  • Advanced typing skills, any typing qualification or training will be advantageous.
  • Events organisation and management skills and proven experience.
  • Knowledge of government budgeting processes.
  • Demonstrable familiarity with the PFMA.
  • Computer Literacy (MS Word, MS Excell, MS Project and Ms PowerPoint) and Well developed communication, inter-personal and report writing skills.

*How to Apply:

260 Justice Mahomed Street, Sunnyside, Pretoria, 0001 or Private Bag X644, Pretoria, 0001

*Contact Information:

Ms N Nortman

☎ Tel no: (012) 444 9115

*Closing Date:

05 May 2017

*Additional Information:

Representivity: Male and People with Disabilities are encouraged to apply.

Secretary Vacancies before 2017

SENIOR SECRETARY GRADE II in Pretoria

*Organization:

DEPARTMENT OF BASIC EDUCATION

*Position Title:

SENIOR SECRETARY GRADE II

*Ref No:

DBE/15/2016

*Location:

Pretoria

*Position Type: 

Permanent

*Compensation:

R 142 461 per year

*Job Description:

  • Making and receiving telephone calls.
  • Managing the diary of the Director.
  • Setting up meetings and booking venues.
  • Receive visitors and arrange catering.
  • Submitting claims for travel expenditure and arranging travel for the Director.
  • Managing the filing of the Director’s office.
  • Ensuring the smooth processing of correspondence.
  • Tracking and processing of documents.
  • Prepare support systems for meetings, presentations, reports and projects.
  • General secretarial duties, including photocopying and faxing and receiving visitors.
  • Performing any other duties delegated by the Director.

*Requirements:

  • Applicants must be in possession of a Senior Certificate or Equivalent qualification.
  • Understanding of the operations of the Public Service Sector.
  • Good interpersonal and communication skills.
  • Strong Computer skills and a good working knowledge of Microsoft programmes such as Word, Excel and Outlook.
  • Excellent organisational skills, the ability to work with diaries, experience in managing a filling system and secretarial experience.

*How to Apply:

Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria. Please visit the Department of Education’s website at www.education.gov.za or the Department of Public Service and Administration vacancy circulars at www.dpsa.gov.za

*Contact Information:

Ms N Sathege ☎ Tel: 012 357 3290

Ms M Mahape ☎ Tel: 012 357-3291

*Closing Date:

26 September 2016

*Additional Information:

Shortlisted candidates may be expected to undergo a competency test.

SECRETARY- DIRECTORATE POLICY in Pretoria

*Organization:

DEPARTMENT OF WATER AND SANITATION

*Position Title:

SECRETARY- DIRECTORATE POLICY

*Ref No:

260816/31

*Location:

Pretoria

*Position Type: 

Permanent

*Compensation:

R142 461 per year, Level 05

*Job Description:

  • Provides secretarial / receptionist and clerical support service to the manager.
  • Receives telephone calls and messages for the manager and channels calls to relevant role players if needs be.
  • Manages and coordinates the diary of the manager by recording appointments events.
  • Does all required typing in the office of the manager.
  • Operates office equipment like fax machines and photocopies.
  • Liaise with travel agencies to make travel arrangements and other logistics.
  • Coordinate and arrange all meetings and events for the office of the manager.
  • Collects all relevant documents and information to enable the manager to prepare for meetings.
  • Records minutes of the meetings of the manager when required.
  • Process all travel and subsistence claims and all invoices that emanate from the activities of the work of the manager.
  • Drafts routine correspondence and reports.
  • Administers matters like leave registers and telephone accounts.
  • Receives records and distributes all incoming and outgoing documents.
  • Handles the procurement of standard items like stationary, refreshments etc.
  • Remains up to date with regard to prescripts / policies and procedures applicable to her / his work terrain to ensure efficient and effective support to the manager.
  • Studies relevant Public Service and Departmental prescripts / policies and other documents to ensure that the application thereof is understood properly.
  • Remains abreast with procedures and processes that apply in the office of the manager.

*Requirements:

  • A Grade 12 and Certificate in Secretariat Services.
  • A minimum of one (1) to (2) two years experience in secretarial duties and/or general administration.
  • Knowledge of administrative procedures.
  • Knowledge in secretarial duties, computer literacy, sound organisational skills.
  • Good people skills.
  • Basic written communication skills, basic Financial Management and knowledge of PFMA.
  • Client Orientation and Customer Focus, Communication, Accountability and Ethical Conduct.

*How to Apply:

For Centre: Pretoria: please forward your applications quoting the relevant reference number to the Department of Water and Sanitation, Private Bag X 350 Pretoria 0001 or hand deliver at Continental Building, corner Cnr Visagie and Bosman, street, Pretoria. For attention: Ms Cindy Mazibuko

*Contact Information:

Mr H Fundzo

☎ Tel: (012) 336 6515

*Closing Date:

26 August 2016.Time: 16H00

SECRETARY: EPWP in Johannesburg (Central Office)

*Organization:

PROVINCIAL ADMINISTRATION: GAUTENG DEPARTMENT OF HEALTH

*Position Title:

SECRETARY: EPWP

*Ref No:

S-001451

*Location:

Johannesburg (Central Office)

*Position Type: 

Permanent

*Compensation:

R142 461 per year (plus benefits)

*Job Description:

  • Arrange venue and accommodation during the National EPWP workshops and the meetings.
  • Compile minutes of the Directorate District Health Services staff meetings and the EPWP social sector.
  • Procure goods and services (Process the RLS01, RLS 02 and the VA2).
  • Liaise and communicate with the Districts and other stakeholders in the Directorate.
  • Perform general administrative duties which include data capturing, registry, filling and record keeping.

*Requirements:

  • Grade 12 or Certificate in Secretariat or Administration.
  • A minimum of 1 year experience in secretarial function and administration.
  • Knowledge of secretariat function and procurement of goods and services.
  • Computer Literacy preferably Ms Word, Excel, Power Point and Access.

*How to Apply:

The Recruitment and Selection Unit, Gauteng Department of Health, Private Bag X085, Marshalltown, 2107, Physical Address: 37 Sauer Street, Bank of Lisbon, NB! Attach certified copies of your qualifications, identity book, curriculum vitae, and z83 or apply online by visiting www.gautengonline.gov.za

*Contact Information:

Ms. Tiny Mbha

☎ Tel: 011 355-3389

*Closing Date:

29 July 2016

SENIOR SECRETARY GR III in Pretoria

*Organization:

DEPARTMENT OF COMMUNICATIONS

*Position Title:

SENIOR SECRETARY GR III

*Ref No:

SEC/CFO/01

*Location:

Pretoria

*Position Type: 

Permanent

*Compensation:

R158 985 per year, excluding benefits

*Job Description:

  • Provide secretarial support to the Chief Financial Officer and general administration support to the Chief Directorate.
  • Write routine notes, memos, letters and reports.
  • Maintain an effective filing and document tracking system (electronic and physical).
  • Manage the Chief Directors, diary (electronic and manual) and maintain an appropriate schedule for appointments.
  • Develop new ideas to change existing procedures so as to improve filing, tasking and document tracking.
  • Create and maintain databases of internal and external stakeholders.
  • Coordinate effective internal and external meetings, appointments and events.
  • Compile agenda and take accurate minutes during meetings.
  • Diary and calendar management.
  • Receive visitors, and organise parking and refreshments.
  • Handle travel and accommodation arrangements, subsistence & Travel (S&T) claims and budget cash flow information.
  • Manage the leave register.
  • Study relevant public service and DoC policies and procedures to ensure the proper application thereof.
  • Budget and projections administration.

*Requirements:

Qualifications:

  • Applicants must be in possession of a Diploma in Secretarial studies or equivalent qualification.
  • Three (3) or more years credible and proven experience .

Special requirements / skills needed:

  • Excellent interpersonal skills.
  • Good communication skills (written and oral), and exceptional organising and planning skills.
  • Ability to work independently, under pressure and in a team.
  • Time management and proactiveness.
  • Problem solving skills and results orientated individual.
  • Attention to detail.
  • Computer literate (Microsoft Word, Power Point, Access and Excel).

Job Knowledge:

  • Report writing, compilation and collation of information from directorates.
  • Advanced minute taking and development of action plans.
  • Credible and proven experience in the secretarial and administrative function of an organisation.

*How to Apply:

The Director-General, Department of Communications, Private Bag X745, Pretoria, 0001 or hand deliver to Tshedimosetso House, 1035 Cnr Francis Baard & Festival Street, Hatfield , Pretoria

*Contact Information:

Ms Makgopong Thindisa

☎ Tel: (012) 473 0476

*Closing Date:

06 May 2016

SECRETARY: HUMAN RESOURCE MANAGEMENT in Pretoria

*Organization:

THE DEPARTMENT OF SMALL BUSINESS DEVELOPMENT

*Position Title:

SECRETARY: HUMAN RESOURCE MANAGEMENT

*Ref No:

CORP SERV/HR 02

*Location:

Pretoria

*Position Type: 

Permanent

*Compensation:

R132 399 per year

*Job Description:

  • Coordinate travel arrangements, advances, claims and requisitions.
  • Coordinate meetings, draft agendas and minutes.
  • Provide administrative and management support, i.e. leave administration, filling of records, etc.
  • Ensure decisions of meetings are followed up.
  • Ensuring that acknowledgement of receipt letters and responses are sent to stakeholders within the turnaround times.
  • Keep a post register of outgoing and incoming mail and route accordingly for security and appropriate dispatch.
  • Order stationery for the unit.
  • Manage filing system.
  • Coordinate inputs of the Directorate’s report quarterly report.
  • Management of Director’s appointments and meetings to enable effective time management.
  • Assist in the procurement of goods and services.
  • Liaise with the Office of the DG and Minister.
  • Ensure that functions arrangements both internally and externally take place.
  • Book venues; arrange catering, stationery and other items for the successful co-ordination of the event.
  • Manage the reception area with visitors and customers and handle queries.
  • Respond to basic enquiries from clients and members of the public

*Requirements:

  • Matric and a Certificate in Office Management.
  • Minimum 1-2 years’ experience in Administrative Support.
  • Computer Literacy (MS Office packages).

*How to Apply:

The Registry Office, Department Small Business Development, Private Bag X84, Pretoria 0001 or hand delivered at the dti Campus, corner of Meintjies and Robert Sobukwe Streets, Sunnyside, Pretoria.

*Contact Information:

Ms H Rossouw

☎ Tel: 012 394 1757

*Closing Date:

15 April 2016

*Additional Information:

Applications must be submitted on a signed Z83 form, which can be obtained from the dti website (http://www.thedti.gov.za), and must be accompanied by a comprehensive CV with copies of qualifications. Background verification, including criminal record and citizenship checks, as well as a competency assessment will form part of the selection process. Department Small Business Development is committed to the pursuit of diversity and redress. Candidates whose appointment will promote representivity in terms of race, disability and gender will receive preference. No late applications will be accepted. It is the applicants’ responsibility to have their foreign qualifications evaluated by the South African Qualifications Authority (SAQA).

SECRETARY for Grade 12 in Jubilee District Hospital

*Organization:

PROVINCIAL ADMINISTRATION: GAUTENG DEPARTMENT OF EDUCATION

*Position Title:

SECRETARY

*Ref No:

S-000396

*Location:

Jubilee District Hospital

*Position Type: 

Permanent

*Compensation:

R132 399 per year (plus benefits)

*Job Description:

  • Provide a secretarial / Receptionist support service to the manager / CEO.
  • Receives telephone calls and refers the call to the correct role players.
  • Records appointment and events in the diary.
  • Types documents for the CEO.
  • Operates office equipment like fax machines and photocopiers.
  • Does filling of documents.
  • Records basic minutes of the meetings.
  • Receives, Records and distributes all incoming and outgoing documents.

*Requirements:

Grade 12 certificates with computer certificate.

SKILLS: Exposure to general secretarial duties, Good Telephone Etiquette, Ability to handle variety of tasks and able to work under pressure.

*How to Apply:

Applications must be completed fully on Z83. Certified copies of certificates and identity document must be attached. Application documents must be submitted to Jubilee District Hospital Human Resource Department Private bag x449. Hammanskraal.0400 or hand delivered at Jubilee hospital. or apply online at: www.gautengonline.gov.za

*Contact Information:

Ms. Phenyo Seloane

☎ Tel: (012) 717 9301

*Closing Date:

18 March 2016

SECRETARY: DIRECTOR INVESTIGATION ADVISORY SERVICES in National Office Pretoria

*Organization:

INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE

*Position Title:

SECRETARY: DIRECTOR INVESTIGATION ADVISORY SERVICES

*Ref No:

Q9/2016/17

*Location:

National Office Pretoria

*Position Type: 

Permanent

*Compensation:

R132 399 per year (Salary level 5).

The successful candidate will be required to sign a performance agreement.

*Job Description:

The successful candidate will primarily be responsible for:

  • Providing secretarial support to the Director.
  • Render administrative support services.
  • As well as remaining abreast with the prescripts/policies/procedures relevant to rendering to the Director.
  • Receiving and making telephone calls.
  • Managing the Director’s diary.
  • Making travel and accommodation arrangement.
  • Typing of letters/memorandums/submissions/reports.
  • Ensuring the effective flow of information and documents to and from the office of the Director as well as ensuring the safekeeping of all documentation in the office of the Director.
  • Arrange meetings and taking minutes.
  • Preparing power point presentations on information supplied by the Director.
  • Maintaining a task list of the requests from the Director ensuring that these requests are brought to the attention of the people who have to action them and keeping a tracking list of the actions and a brought forward filing system.
  • Ensure adherence to brought forward dates.
  • Filing document retrieval and tracking.

*Requirements:

  • A Secretarial Diploma or equivalent qualification.
  • Minimum of 3 years’ experience in rendering support services to Senior Management.
  • Advanced proficiency in Ms Word, Ms Power point, Ms Excel, Outlook and Internet Explorer.
  • Good office management skills (document tracking, storage and retrieval systems).
  • Sound minute taking and communication skills, telephone etiquette, and people’s skills, as well as general office experience are essential.
  • The ability to act with tact and discretion.
  • Planning and organizing skills.
  • The ability to research and analyse documents and situations.
  • Applicants must be able to work under pressure, independently and willing to work overtime when necessary.
  • The successful candidate must be highly reliable, loyal, self-motivated, flexible, creative, client focused and quality orientated.
  • Driver’s licence is essential.

*How to Apply:

Independent Police Investigative Directorate. Private Bag X491, Pretoria, 0001 OR, hand deliver to City Forum Building, 114 Madiba Street, Pretoria Central

*Contact Information:

Ms P Hlalele

☎ Tel: 012 399 0189

Ms Inncent Mawwanganyi

☎ Tel: 012 399 0210

*Closing Date:

12 February 2016

SENIOR SECRETARY GR II in Defence Headquarters, Erasmuskloof, Pretoria

*Organization:

DEPARTMENT OF DEFENCE

*Position Title:

SENIOR SECRETARY GR II,

*Ref No:

GRC/94/15

*Location:

Defence Headquarters, Erasmuskloof, Pretoria.

*Position Type: 

Permanent

*Compensation:

Level 5 (R132 399 per year)

*Job Description:

  • Provide a secretarial/receptionist support service to the D HR GRC.
  • Arrange weekly and monthly meetings, appointments and other work related engagements.
  • Compile agenda and write minutes during meetings.
  • Write routine notes, memos, letters and reports.
  • Screen incoming and outgoing calls in the office.
  • Manage incoming and outgoing correspondences and maintain proper record keeping for the Directorate.
  • Create various databases for record keeping.
  • Handle travel and accommodation arrangements, and subsequent claims for the Director.
  • Manage the work attendance and leave register of the Directorate.
  • Introduce new ideas to improve existing filing, tasking and document tracking processes.
  • Develop and maintain an up to date database of internal and external stakeholders.
  • Handle petty cash payments for the directorate (purchase stationary and refreshments).
  • Provide high quality typing service to the Director.
  • Deal with classified files and documents.
  • Arrange for visitors authorisation and parking.
  • Contribute positively to building a high performing team within the Directorate.

*Requirements:

  • A minimum of Grade 12 (NQF Level 4).
  • Preference will be given to candidates with NQF Level 5/6 – Secretarial Diploma or equivalent qualification will be an advantage.
  • Experience in secretarial or related occupation will be a recommendation.

Special requirements/skills needed:

  • Computer Literate (MS Word, Power Point, Access and Excel), Communication skills (written and verbal).
  • Proficiency in at least two (2) official languages.
  • Organising and planning skills, good interpersonal skills, problem solving and analytical skills.
  • Ability to work independently.
  • Events management and the ability to manage various databases for record keeping.

*How to Apply:

Department of Defence, Directorate Human Resources Career Management, Private Bag X976, Pretoria 0001 or may be hand delivered to Poynton Building, 195 Bosman Street, Pretoria where it may be placed in wooden box 4 at the reception.

*Contact Information:

Ms M.M. Mosumane

☎ Tel: (012) 355 5745 / 5130.

*Closing Date:

29 January 2016

*Additional Information:

(Applications received after the closing date and faxed copies will not be considered).

 

 

 

 


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