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Senior Secretary GR II, Kasteelpark, 14 August 2015

*Organization:

Department of Defence

*Position Title:

Senior Secretary GR II

*Ref No:

USAGE 523

*Location:

SAMHS HQ, Directorate Pharmacy, Kasteelpark

*Position Type: 

Permanent

*Compensation:

R123 738 per annum

*Job Description:

  • Provide a secretarial/receptionist support service.
  • Type routine notes, memos, letters and reports.
  • Receive telephone calls and refer to the relevant role players.
  • Finalise telephone queries.
  • Operate office equipment and ensure that they are in a good working order.
  • Record engagements of the Director and assist in the management of his/her diary.
  • Register incoming and outgoing correspondence.
  • Manage the safekeeping of documents.
  • Draft routine documents as requested.
  • Arrange travel and accommodation and processing subsequent travel claims and currency reconciliation.
  • Handle procurement of stationary refreshments etc.
  • Set up meetings, including arrangement of meeting rooms, equipment and catering, notifying attendees and circulate material.
  • Collect agenda items.
  • Compile agendas and minutes.

*Requirements:

  • Grade 12 preferable. 3 to 5 years relevant experience will be an advantage.
  • Special requirements:
  • Knowledge and experience in executing secretarial duties.
  • Computer literate.
  • Knowledge of Word, Excel and Power point.
  • Language proficiency in English (written and verbal).
  • Analytical and innovative thinking ability as well as problem solving skills and interpersonal skills.
  • Organizing and typing skills.
  • High level of reliability.
  • Ability to act with tact and discretion.
  • Ability to work under pressure.
  • Knowledge of documentation management.
  • Good office administration and interpersonal skills, good filing and organisational skills.
  • Ability to do research and analyse documents and situations.
  • A typing test will be required of all listed candidates interviewed.

*How to Apply:

Submit application to Department of Defence, Office of the SG, Directorate Pharmacy, Private Bag X102, Centurion, 0046, or may be hand delivered to LEW Building, cnr Selborne and Trichard Ave, Lyttelton

*Contact Information:

Ms M. Smit Tel (012) 671 5097

*Closing Date:

14 August 2015

*Additional Information:

Applications must be submitted on the prescribed form Z83 which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable).

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