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SENIOR SECRETARY GR II (USAGE 249) in SAMHS HQ, Directorate Logistics, Kasteelpark, 29 September 2017

*Organization:

DEPARTMENT OF DEFENCE

*Position Title:

SENIOR SECRETARY GR II (USAGE 249)

*Ref No:

25/01

*Location:

SAMHS HQ, Directorate Logistics, Kasteelpark

*Position Type: 

Permanent

*Compensation:

R152 862 per year, Level 05

*Job Description:

  • Provide a secretarial/receptionist support service.
  • Type routine notes, memos, letters and reports.
  • Receive telephone calls and refer to the relevant role players.
  • Finalise telephone queries.
  • Operate office equipment and ensure that they are in a good working order.
  • Record engagements of the Director and assist in the management of his/her diary.
  • Register incoming and outgoing correspondence.
  • Manage the safekeeping of documents.
  • Draft routine documents as requested.
  • Arrange travel and accommodation and processing subsequent travel claims and currency reconciliation.
  • Handle procurement of stationary, refreshments etc.
  • Set up meetings, including arrangement of meeting rooms, equipment and catering, notifying attendees and circulate material.
  • Collect agenda items.
  • Compile agendas and minutes.

*Requirements:

  • Grade 12 preferable.
  • 3 to 5 years relevant experience will be an advantage.

Special requirements:

  • Knowledge and experience in executing secretarial duties.
  • Computer literate.
  • Knowledge of Word, Excel and Power point.
  • Language proficiency in English (written and verbal).
  • Analytical and innovative thinking ability as well as problem solving skills and interpersonal skills.
  • Organizing and typing skills.
  • High level of reliability.
  • Ability to act with tact and discretion.
  • Ability to work under pressure.
  • Knowledge of documentation management.
  • Good office administration and interpersonal skills, good filing and organisational skills.
  • Ability to do research and analyse documents and situations.
  • A typing test will be required of all listed candidates interviewed.

*How to Apply:

Department of Defence, Office of the SG, Directorate Logistics, Private Bag X102, Centurion, 0046, or may be hand delivered to LEW Building, cnr Selborne and Trichard Ave, Lyttelton.

*Contact Information:

Ms M. Smit

☎ Tel no: (012) 671 5097

*Closing Date:

29 September 2017

*Additional Information:

(Applications received after the closing date and faxed copies will not be considered).


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